Minutes of SLANZA Te Tai Tokerau AGMFriday 16th September 2011 at Whangarei Boys’ High School Library, 3.30 – 4pm. Present : Di Eastwood, Lisa Salter, Catherine Pilkington, Vicky Garnett, Carol Crowley, Elaine Heeny, Dee Brooker, Stephanie Gibbons, Alyson Gates, Angela Margison, Trish McKinstry, Katie Langridge, Maria Quin, Garth Rodda, Jeannie Skinner
Apologies : Kaye Neely, Julia Smith
No matters arising from 2010 AGM.
Report from Lisa Salter, National Executive Northland representative : Te Tai Tokerau Report 2011 In May I travelled to Kerikeri to meet the SLANZA committee at National Librarian Jeannie Skinner’s home. I was grateful to see five librarians sitting around the table with Di Eastwood’s warm date scones to share.
First up we chose Petrina Yuretich and Angela Margison for conference scholarships, and our region sponsored two further members, Elaine Shields and Liz Christensen, and supported members who were presenting at conference. Angela’s post on the SLANZA blog summed up her experience and her appreciation of the key note speakers.
At the meeting we discussed what type of workshops we could offer our members and how and where to start. We decided to start in Term Two with small book mending and processing workshops in Week 8 or so spread around the region. Book Protection Products was approached for suggestions and support which Warwick Ashton readily made available. We arranged to hold sessions in Dargaville, Kerikeri, Whangarei, Kaitaia, Wellsford and advertised on the TTT SLANZA blog as well as sending emails to members. We opened it up to non-members and made it free as a way of promoting ourselves and providing practical support in the regions. Three of the workshops had enough interest to run. The most successful with 20 in attendance.
The more ambitious plan for Term 3 was achieved with Bob Docherty in the north for three days with successful afternoons in Kerikeri and Whangarei and Bob also going out to schools.
The Conference was a huge success and every member who attended went away full of new ideas, enthusiasm and stories to share.
I have attended three NE meetings in Auckland since October last year. Our July meeting was Fiona Mackie’s first as Chairman and most of the committee is also new so we took time to identify strategic goals and our roles and responsibilities toward achieving our aims. Our priorities are Advocacy, Professional Development and Communication. We meet again in November in Auckland.
Thank you to everyone who has supported me as I settle in to my new role. We are very fortunate to have Jeannie Skinner of National Library on our team, her experience and sound advice is invaluable. I look forward to working with you all and hope to be able to contribute more as my experience and confidence grows.
Lisa Salter, Te Tai Tokerau, SLANZA NE Lisa proposed that this report be accepted, Maria Quin seconded, all agreed.
Treasurer’s report from Kaye Neely (delivered by Di Eastwood) S
LANZA Te Tai Tokerau Financial Report for January to December 2010. The attached accounts document the transactions that occurred during 2010. During that time only one event was held – the Collection Development Workshop. This ran at a small loss of $123.04.
Because of changes to the way funding was distributed from National Executive, there was much confusion in 2009 and funding for one 2009 Conference registration was late being received, so this shows in the 2010 financial year. No Conference was held in 2010. $500 was transferred from the Accelerator account prior to receiving the NE funds to ensure that we did not go into overdraft.
We remain in a reasonably healthy position, but need to be cautious about spending the money simply because it is there, because once it is gone it is gone. Consideration should always be given to ensuring events cover their costs.
Finally I would like to request that National Executive be asked to give clear instructions on accessing funding to support local events. Perhaps a motion could be moved to that end.
Prepared by Kaye Neely, September 2011 Di moved that this report be accepted, Lisa seconded, all agreed.
Action : Lisa to take to National Executive meeting a request for clarification around distribution of funding from NE to regions and to request the financial allocation for PD events in Northland.
SLANZA Term 4 2011 Term 4 meeting scheduled for Thursday 17th November at Whangarei Boys’ High School Library, from 2 – 4 pm, workshop with Lisa Salter on
effective reporting in your school and “do you swim with sharks or dolphins?” presentation with Dr Hilary Greenbaum from Softlink on
advocacy, communication and understanding roles. SLANZA 2012 - SLANZA will be based in Northland South for 2012.
- Di Eastwood has stepped down from the role of Northland Chair which she has done so well and for so long – many, many thanks Di, and we know you will still be involved !
- Lisa Salter will take on the role of Chair as well as National Executive representative meanwhile, and when the Northland South team meets in Whangarei in Term 1 2012 actual roles can be confirmed depending on interest and availability. Steph, Angela, Maria and Dee all expressed interest in supporting SLANZA in 2012.
- Jeannie to send out survey to schools about ideas for meetings, preferred days and times.
SLANZA Northland blog Jeannie promoted the
SLANZA blog and encouraged everyone to visit it, comment on posts and add their contributions, and contact Jeannie if they would like to be an author and do posts on the blog. We can have as many authors as we like, so if you haven’t had a go at blogging before, this could be a good way to try it.
Meeting closed at 4pm.
